Supplier statement reconciliation

Briefcase automatically reconciles supplier statements with your transactions, helping you verify that your records match your supplier's records and identify any discrepancies.

How it works

1. Upload documents via email, WhatsApp, or web

2. Briefcase identifies and processes supplier statements automatically

3. Statements are matched against existing transactions (partial matches require confirmation)

4. New transactions auto-reconcile against unreconciled statements

5. Manual reconciliation available when no matches are found

Matching criteria

Briefcase matches statement transactions using four criteria:

• Supplier name

• Transaction date

• Total amount

• Document reference

Fully matched – All 4 criteria match (automatic reconciliation)
Partially matched – 3 of 4 criteria match (requires your confirmation)
Unmatched – Fewer than 3 criteria match (available for manual matching)

What to do with matches

Fully matched

No action needed. These are automatically reconciled.

Partial matches

Review and either accept or reject the suggested match.

Unmatched transactions

These may indicate missing transactions or discrepancies. You can manually match them to the correct transaction or investigate further.